TIDESWELL COMMUNITY HALL – FIRE RISK ASSESSMENT FIVE POINT PLAN
FIRE HAZARD | PEOPLE AT RISK | EVALUATE | RECORD & PLAN | INFORM & INSTRUCT | REVIEW |
IGNITION SOURCE |
|
|
|
| |
Heaters | Management committee members and users, visitors, workmen | No portable heaters used in the premises | N/A | N/A | The Management Committee see no requirement for portable heaters. |
Machinery | Management Committee members and users, visitors, workmen | No machinery in the Hall Appliances well maintained Equipment used correctly and not overloaded
Fire-detection and warning system in the Hall Fire alarm regularly tested and maintained Fire emergency plan and escape routes, fire doors | N/A
Routine checks on appliances
Routine checks
Routine checks
Routine checks | N/A
Management Committee and users
Management Committee and users | Review policy if this needs to change
Every 6 months or more regularly if required – discuss at bi-monthly Management Committee meetings
Every 6 months or more regularly if required – discuss at bi-monthly Management Committee meetings
|
Friction | Management Committee members and users, visitors, workmen | No drive belts | N/A | N/A |
|
Faulty electrical equipment | Management Committee members and users, visitors, workmen | Remove from hall when identified
Fire-detection and warning system in the Hall | Remove any faulty electrical equipment immediately Routine checks
|
Management Committee and users | Policy to remove any faulty electrical equipment |
FIRE HAZARD | PEOPLE AT RISK | EVALUATE | RECORD & PLAN | INFORM & INSTRUCT | REVIEW |
|
| Fire alarm regularly tested and maintained Fire emergency plan and escape routes, fire doors | Routine checks
Routine checks |
|
|
Smokers | Management Committee members and users, visitors, workmen | No smoking policy within the Hall or outside on the property | N/A | No smoking signs | Check signs in good order |
Kitchen fire | Management Committee members and users, visitors, workmen
| No chip pan or deep fat fryer allowed. Induction hob and electric oven – no gas cooking | Routine checks on kitchen appliances | Management Committee and users | Review if situation changes regarding use of kitchen and cooking |
SOURCES OF FUEL |
|
|
|
| |
Flammable substances | Management Committee members and users, visitors, workmen | Reduce to a minimum – keep in locked cupboard if appropriate
Ensure safe separation distance between materials Fire-detection and warning system in the Hall Fire alarm regularly tested and maintained Fire emergency plan and escape routes, fire doors Quick deploy fire extinguisher
| Regular checks on stocks and housekeeping
Routine checks
Routine checks
Routine checks | Management Committee and users
| Review housekeeping on a regular basis Keep Hall User Guide up to date and review as necessary |
FIRE HAZARD | PEOPLE AT RISK | EVALUATE | RECORD & PLAN | INFORM & INSTRUCT | REVIEW |
Cleaning materials | Management Committee members and users, visitors, workmen | Keep in a locked cupboard Reduce quantity stored
Ensure safe separation distance between materials Fire-detection and warning system in the Hall Fire alarm regularly tested and maintained Fire emergency plan and escape routes, fire doors Quick deploy fire extinguisher
| Regular checks on stocks and housekeeping
Routine checks
Routine checks
Routine checks | Management Committee
Management Committee and users | Review housekeeping on a regular basis. Review as necessary |
Waste materials and rubbish | Management Committee members and users, visitors, workmen | Ensure good housekeeping, empty bins regularly, don’t let rubbish accumulate Quick deploy fire extinguisher
| Routine checks | Information in Hall User Guide Management Committee and users, visitors and workmen
| Review housekeeping on a regular basis Keep Hall User Guide up to date and review as necessary |
SOURCES OF OXYGEN |
|
|
|
| |
Natural airflow via windows and doors | Management Committee members and users, visitors, workmen | All fire doors to be kept shut Make sure, if not needed for ventilation, all windows are closed Ensure all windows and doors are closed as part of lock up procedure | Good housekeeping
Routine checks | Management Committee and users, visitors and workmen
| Review housekeeping on a regular basis Keep Hall User Guide up to date and review as necessary |
TIDESWELL COMMUNITY HALL – FIRE SAFETY RISK ASSESSMENT GENERAL
Address | Tideswell Community Hall Church Lane Tideswell SK17 8PD |
Used As | Community Centre |
Guidance Used | ACRE Fire Safety in Village Hall Sheet No 37 April 2015, Verbal advice from the Derbyshire Fire Brigade |
Date of assessment | 13/09/2022 |
Name of assessor | Deborah Willoughby and Gary Hancock |
Review Date | 13/09/23 |
Property Description |
Tideswell Community Hall is a new purpose built limestone and block work building with blue slate roof. It is stone faced on the front and one gable end. The other gable end and back are rendered. The main building is a large open hall (single room) and at one end it is two story’s which comprise a ground floor kitchen, plant room, storage rooms, two toilets and an accessible toilet and shower room. There is a wooden staircase to the first floor with a meeting room, two storage rooms and a storage cupboard over the stairs. The building is on a self-contained site with parking for three cars and accessible pathways to reach the front of the building and around one side of the hall to the rear fire doors. There is a small flat outdoor space to the south of the building at an elevated level which has boarders with shrubs on two sides.
|
How a Fire could start and how to reduce chances of one |
Kitchen with electric induction hob and electric oven. There are no chip pans or deep fat fryers. Basic cooking will be undertaken, when undertaken with children this will be supervised.
No smoking policy either in, or outside on the premises.
Heating system is an Air Source Heat Pump (ASHP) located at the rear of the building with a plant room off the kitchen housing the hot water cylinder. The ASHP provides hot water for the under-floor heating on the ground floor and the radiators upstairs.
Fire safety notices will be displayed within the building, with an action plan and site plan
Waste bins on the ground and first floor will be emptied on a weekly basis or more frequently as required.
The fuse box is situated in the store cupboard at the bottom of the stairs on the ground floor
There are no other significant ignition sources within the Hall.
|
People affected by fire |
• Users of the Hall will be members of the public using the Hall for events and meetings. • Regular users currently include cubs and scouts; various exercise classes and the repair cafe. • The management committee members will use the premises for committee meetings and undertake regular checks of the building. • Maintenance and tradesmen will occupy the hall as required to undertake specific works • The maximum occupancy for the main Hall is set at 150 persons and the upstairs meeting room 40 persons. |
Escape Routes |
• On the ground floor there are two exit doors, one at the front and one at the rear, secured from the outside. Access is through the front doors and the rear fire doors can be opened from the inside without requiring a key. • The escape route from the upstairs room is via the staircase and ground floor exits. If the stairs can’t be used the window at the top of the stairs can be opened as an exit route by removing the opening restrictors. • All doors are fire rated for 30 minutes. • The rear fire doors open onto a tarmac path which follows the perimeter of the building to the east and is accessible for a wheel chair. • The front door is on level access and leads straight on to Church Lane.
|
Fire Alarm and Escape Lighting |
• There are fire push alarms located in the main hall, entrance hall and first floor meeting room. • There are smoke detectors located in the main hall, entrance hall, and first floor. There is a heat detector in the kitchen. • There are 3 fire zones – kitchen, toilets and entrance hall designated as zone1. The main hall is zone 2 and meeting room zone 3 for fire alarm zones. • The escape routes are indicated by emergency exit signs and the fire escape routes are lit with emergency lighting. • The emergency exit signs inside the Hall are lit up in green • There is internal and external emergency lighting to allow safe access from the building
|
Fire Action |
In the event of alarm activation, dial the emergency number (999), evacuate the building and assemble at the fire assembly point in front of the Cross Daggers Cottages. The responsible person must take a roll call and notify the fire brigade immediately on their arrival if anyone is not accounted for. The fire floor plan and fire action plan is displayed in the entrance hall
|
Fire Extinguishers |
. The first action is to evacuate the building and notify the fire brigade. There are three small hand operated type ABC dry powder fire extinguishers (solid combustibles such as wood, paper and textiles and electricals) situated in the entrance hall, kitchen and meeting room which can be used at the operators own risk.
|
Testing and Maintenance |
The Management Committee will follow the general guidelines given by the Derbyshire Fire and Rescue Service Fire Safety Log book. A log book will be kept with the Health and Safety file in the Community Hall. The building will not be occupied on a full time basis so checks will be carried out accordingly and at timely intervals.
|
Training |
The Management Committee will familiarise themselves with the Fire Risk Assessment (FRA) and general users will be sent a User’s Guide, the Fire Risk Assessment and Fire Emergency Plan when hiring the hall.
|
Summary of Significant Findings |
As this is a new build, designed to comply with best practice and all legislation there are no significant findings or recommendations at the present time.
Fire escapes routes, lighting and alarms will be checked on a monthly basis by members of the Management Committee. Checks will be logged in the log book with the initials of the person undertaking the check.
|
Action Plan |
N/A
|
Changes to this Policy
The management committee will update this policy / document in line with legislation, guidance, and operational issues in a timely manner. This document is revision controlled and all updates are to be noted in the revision notes section below.
Policy Adoption
Tideswell and District Voluntary Youth Club Committee formally adopted this policy March 2022 for the purposes of managing the bookings and operations for Tideswell Community Hall.
Revisions –
Revision | Date | Notes |
01 | 13/09/22 | Discussed and updated following Committee Meeting |
|
|
|
|
|
|
| Address | Tideswell Community Hall Church Lane Tideswell SK17 8PD |
| Used As | Community Centre |
| Guidance Used | ACRE Fire Safety in Village Hall Sheet No 37 April 2015 |
| Date of assessment | 21/04/22 – Draft |
| Name of assessor | Deborah Willoughby and Gary Hancock |
| Review Date | 21/04/23 |
| Property Description |
Tideswell Community Hall is a new purpose built limestone and block work building with blue slate roof. It is stone faced on the front and one gable end. The other gable end and back are rendered. The main building is a large open hall (single room) and at one end it is two story’s which comprise a ground floor kitchen, plant room, storage rooms, two toilets and an accessible toilet and shower room. There is a wooden staircase to the first floor with a meeting room, two storage rooms and a storage cupboard over the stairs. The building is on a self-contained site with parking for three cars and accessible pathways to reach the building and around one side of the hall to the rear fire doors. There is a small flat outdoor space to the south of the building at an elevated level which has boarders with shrubs on two sides.
|
| How a Fire could start and how to reduce chances of one |
Kitchen with electric induction hob and electric oven. There are no chip pans or deep fat fryers. Basic cooking will be undertaken, when with children this will be supervised. No smoking policy either in, or outside the premises. Heating system is an Air Source Heat Pump (ASHP) located at the rear of the building with a plant room off the kitchen housing the hot water cylinder. The ASHP provides hot water for the under-floor heating on the ground floor and the radiators upstairs. Fire safety notices will be displayed within the building, with an action plan and site plan Waste bins on the ground and first floor will be emptied regularly. The fuse box is situated in the store cupboard at the bottom of the stairs on the ground floor There are no other significant ignition sources within the Hall.
|
| People affected by fire |
Users of the Hall will be members of the public using the Hall for events and meetings. Regular users currently include beavers, cubs and scouts and the repair cafe. The management committee members will use the premises for committee meetings and undertake regular checks of the building. Maintenance and tradesmen will occupy the hall as required to undertake specific works. The maximum occupancy for the main Hall is set at 150 persons and the upstairs meeting room 40 persons.
|
| Escape Routes |
|
| Fire Alarm and Escape Lighting |
|
| Fire Action |
In the event of alarm activation, dial the emergency number (999), evacuate the building and assemble at the fire assembly point in front of the Cross Daggers Cottages. The responsible person must take a roll call and notify the fire brigade immediately on their arrival if anyone is not accounted for. The fire floor plan and fire action plan will be displayed in the entrance hall
|
| Fire Extinguishers |
The first action is to evacuate the building and notify the fire brigade. There are three small hand operated type A fire extinguishers (solid combustibles such as wood, paper and textiles) situated in the main hall, kitchen and meeting room which can be used at the operators own risk.
|
| Testing and Maintenance |
The Management Committee will follow the general guidelines given by the Derbyshire Fire and Rescue Service Fire Safety Log book. A log book will be kept with the Health and Safety file in the Community Hall. The building will not be occupied on a full time basis so checks will be carried out accordingly and at timely intervals.
|
| Training |
The Management Committee will familiarise themselves with the Fire Risk Assessment (FRA) and general users will have access to the FRA when hiring the hall.
|
| Summary of Significant Findings |
As this is a new build, designed to comply with best practice and all legislation there are no significant findings or recommendations at the present time.
Fire escapes routes, lighting and alarms will be checked on a monthly basis by members of the Management Committee. Checks will be logged in the log book with the initials of the person undertaking the check.
|
| Action Plan |
N/A
|
Changes to this Policy
The management committee will update this policy / document in line with legislation, guidance, and operational issues in a timely manner. This document is revision controlled and all updates are to be noted in the revision notes section below.
Policy Adoption
Tideswell and District Voluntary Youth Club Committee formally adopted this policy March 2022 for the purposes of managing the bookings and operations for Tideswell Community Hall.
Revisions –
Revision | Date | Notes |
